Talent Acquisition Coordinator

The Talent Acquisition Coordinator provides administrative and operational support to the TA function with a focus on interview scheduling ATS management onboarding coordination and data accuracy. The role ensures smooth daytoday recruitment operations supports a positive candidate experience and maintains system and reporting integrity. This position plays a key role in enabling the TA team to operate efficiently through strong organisation attention to detail and effective use of technology.

Key Responsibilities

Talent Acquisition Administration & Coordination

• Coordinate interview scheduling across stakeholders and manage logistics.
• Communicate with candidates professionally and handle processrelated queries.
• Support preparation of offer documentation when needed.

ATS & HR Systems Management

• Maintain accurate and updated candidate records in the ATS.
• Log recruitment activities and interview outcomes.
• Support reporting by extracting basic data sets.
• Flag system issues or data inconsistencies.

Onboarding Support

• Assist with document collection uploads and induction scheduling.
• Coordinate with internal teams to ensure timely completion of onboarding steps.
• Track visa and onboarding documentation.

Data & Reporting

• Maintain accurate recruitment data for dashboards and reporting.
• Conduct regular data checks for integrity and completeness.
• Prepare basic reports such as interview volumes and onboarding status.

Process & Operational Support

• Follow defined TA processes and meet agreed timelines.
• Identify recurring administrative issues and escalate improvement opportunities.
• Support continuous improvement initiatives.

Qualifications :

Education

• Bachelors degree in Human Resources Business Administration or related field (required)
• HR or systemsrelated certification (preferred)

Experience

• 12 years experience in HR recruitment coordination or administrative roles
• Experience with ATS or HR systems (preferred)

Skills & Abilities

• Strong organisational skills and high attention to detail
• Confident with technology and data
• Proficiency in Excel and reporting tools (preferred)

Competencies

• Results oriented
• Problem solving
• Communication & interpersonal skills
• Adaptability
• Attention to detail
• Organisation and planning
• ATS and HR systems proficiency
• Data accuracy and reporting
• Microsoft Excel

Additional Information :

• Supports costeffective recruitment operations through efficient scheduling and administration.
• Ensures accurate ATS data entry and maintenance.
• Delivers a consistent candidate experience.
• Supports compliance with TA processes and internal policies.
• Works closely with TA Team (daily) Hiring Teams HR candidates and vendors.
• May be assigned additional tasks as required to support organisational needs.
• Proficiency levels for competencies range from Basic to Expert as per internal framework.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Illustration,Defence,HVAC,AJAX,Drafting,Customer Development
Experience: years
Vacancy: 1