ns To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl
e. Tasks and Responsibilit ies Onboarding Supp ort: Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance fo rms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedu les. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experie nce. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man ner. Recruitment Documentation Manage ment: Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirem ents. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for mats. Agency Agreement & Vendor Manag ement: Coordinate with recruitment agencies to ensure agency agreements are in place and up to date. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal stan dards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams Invoicing and Budget Tr acking: Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related se rvices. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agre ements. Track and report on recruitment expenditures to assist with budget management and financial rep orting. Collaborate with the finance team to ensure timely invoice payment and resolve discrep ancies. Reporting & An alytics: Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisiti on team. Analyze data to identify trends and areas for improvement in the recruitment and onboarding process. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H R teams. Compliance and Documentation Auditing: Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection reg ulations. Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment sc reenings. Candidate Engagement and Comm unication: Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into th e company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu mentation. Managing Subc ontractors: Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and ex pectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a tim ely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date. Additional Administrat ive Support: Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meetin g materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruit ment drives. Assist with special projects and ad-hoc tasks as required by the Talent Acqui sition team. Other Expectations: Safety, Health, Environment, & Qu ality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i ts own people. Policies, Systems, Processes &am p; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con sistent manner. Others: Carry out any other duties as directed by the Head of Tal ent Acquisition. Key Result Areas: Provide data analysis and reporting support to the recruitment team. Coordinate onboa rding activities. Coordinate travel and meet ing arrangements. Ensure accurate invoice and budget tracking. Proper maintenance and control of the Recruitme nt documentation. Organize and maintain the candi date information. Qualificatio ns and Experien ce Qualifications: Bachelor's degree in human resources, Business Administration, or a related field. Experience: Minimum of 3 years' experience in HR, recruitment coordination, or administrative support, focusing on onboardingand documentation. #J-18808-Ljbffr
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BrightPath Engineering