Tender Specialist

Job Description – Tender Specialist

The Tender Specialist is responsible for managing and coordinating the end-to-end tendering process, ensuring accurate, timely, and compliant submission of tender documents.

Key Responsibilities

• Manage, organize, and maintain tender documentation and provide administrative support throughout the tendering process.
• Review tender invitations, requirements, specifications, and submission deadlines.
• Prepare tender-related correspondence, forms, and documentation and consolidate client inquiries.
• Coordinate with Project Management, Technical, Finance, and Commercial teams to obtain the required information for tender submissions.
• Receive and register bids and ensure all tender documents are properly recorded and maintained.
• Monitor bid bonds, tender guarantees, performance guarantees, and other related documentation.
• Coordinate responses to client and tender queries in consultation with the Project Management and Commercial teams.
• Compile technical and financial deliverables for tender submissions.
• Coordinate and prepare post-tender clarifications, commercial responses, and supporting documentation.
• Maintain an organized database of tender opportunities, submissions, deadlines, and outcomes.
• Prepare periodic tender reports, summaries, and status updates for Management and the Commercial Department.
• Prepare presentations and supporting materials for management meetings and tender reviews.
• Ensure all tender submissions are completed accurately and submitted within the required deadlines.
• Maintain proper filing and confidentiality of tender and commercial information.

Requirements

• Bachelor’s degree in Engineering, Commerce, Business Administration, or a closely related discipline.
• 5–7 years of relevant experience in tendering, tender administration, bid coordination, or a related field.
• Experience in tender documentation, bid preparation, commercial submissions, and tender coordination.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong numerical, organizational, analytical, and communication skills.
• Excellent attention to detail and ability to work under strict deadlines.
• Good coordination and follow-up skills with multiple internal and external stakeholders.
• Proficiency in English, both written and verbal.
• Ability to handle confidential commercial and tender information professionally.

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