Tender Specialist

Job Title: Tender Specialist Location: Doha, Qatar

Job Summary

We are seeking a highly organized and detail-oriented Tender Specialist to manage and coordinate the end-to-end tender administration process. The successful candidate will be responsible for preparing and organizing tender documentation, coordinating with internal departments and external contractors, ensuring compliance with tender requirements, and supporting the Commercial Department in delivering accurate and timely tender submissions. This role requires excellent analytical skills, strong attention to detail, and the ability to work under pressure while managing multiple deadlines.

Key Responsibilities Tender Administration

• Manage the complete tender administration process from invitation to submission.
• Prepare, review, and organize tender documents, ensuring completeness and compliance.
• Maintain an organized database of all tender-related documents, correspondence, and records.
• Coordinate the issuance and receipt of tender documents with contractors, consultants, and clients.
• Track tender submission deadlines and ensure timely completion of all activities.

Bid Coordination

• Receive and register contractor bids in accordance with company procedures.
• Monitor bid bonds, bank guarantees, and guarantee letters to ensure validity and compliance.
• Coordinate clarifications and responses between contractors and the Project Management team.
• Consolidate contractor queries and prepare official correspondence.
• Ensure confidentiality of all tender information throughout the bidding process.

Technical & Commercial Support

• Assist in compiling technical and commercial bid evaluations.
• Coordinate with engineering, procurement, finance, and project teams during tender evaluations.
• Prepare comparative analyses, bid summaries, and recommendation reports.
• Support negotiations and post-tender clarifications where required.

Documentation & Reporting

• Prepare periodic reports on tender status, submissions, and project progress.
• Develop presentations, dashboards, and management reports for the Commercial Department.
• Maintain accurate records of tender activities for audit and reference purposes.
• Archive completed tenders and ensure proper document control.

Coordination & Compliance

• Liaise with internal departments to collect required technical and commercial information.
• Ensure all tender submissions comply with company policies and client requirements.
• Monitor compliance with contractual and procurement procedures.
• Assist in improving tender administration processes and documentation standards.

Requirements

• Qualifications Bachelor's degree in Commerce, Business Administration, Finance, Economics, or a related field.
• Professional certification in Procurement or Tender Management is an advantage.
• Experience 5–7 years of experience in tender administration, procurement support, contracts administration, or commercial operations.
• Experience in the construction, engineering, infrastructure, real estate, or consultancy sector is preferred.
• Familiarity with government and private sector tendering processes is an advantage.
• Technical Skills Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, reporting).
• Strong working knowledge of Microsoft Word and Power Point.
• Experience with document management systems and ERP software (SAP, Oracle, or similar) is an advantage.
• Ability to prepare reports, presentations, and analytical summaries.

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