Vacancies Site Operations Assistant (Emirati National)

2024 Akzo Nobel N.V. All rights reserved.

Job Purpose

The AkzoNobel Site Coordinator role aims to provide graduates with a structured development pathway within a leading global manufacturing organization. The position offers comprehensive on-the-job training and exposure to multiple operational and support functions enabling well rounded professional growth.

A Site IMS Coordinator ensures the site operates in full compliance with Quality Safety and Environmental standards by coordinating audits maintaining documentation driving corrective actions supporting risk management and promoting continuous improvement.

Key Accountabilities

Under the guidance of Site Manager Site HSE & IMS coordinator the primary job responsibilities are as below:

1. Manage and Maintain the Integrated Management System (IMS)

• Ensure the site complies with ISO standards (ISO 45001 etc.).
• Maintain the IMS documentation structure: policies SOPs work instructions forms manuals.
• Ensure controlled documents are updated approved version-controlled and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.

2. Coordinate Internal & External Audits

• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production Warehouse QC Maintenance COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.

3. Drive Compliance With HSE Quality & Regulatory Requirements

• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
  • Environmental permits
  • Waste management
  • Chemical safety
  • Fire safety
  • Occupational health
• Keep a compliance register on Enablon up to date.

4. Lead Corrective Actions & Continuous Improvement

• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why Fishbone FMEA.
• Track non-conformities from incidents audits customer complaints or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean CI culture.

5. Data Management Reporting & Performance Monitoring

• Maintain IMS performance indicators (KPI dashboards):
  • Quality (defects complaints NCRs)
  • Safety (LTIs near misses observations)
  • Environmental (waste emissions energy)
• Report monthly KPIs to management.

6. Support Incident Management & Risk Assessments

• Support investigation of Safety Quality and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.

7. Coordinate Management Reviews

• Organize periodic Management Review meetings.
• Compile agendas KPI summaries audit results risk evaluations and improvement plans.
• Record minutes and follow up on agreed actions.

8. Maintain Documented Evidence & Records

• Ensure all records (calibration training inspections waste disposal emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.

9. Cross-functional Coordination

• Work closely with Production QC Maintenance Warehouse COS HR Supply Chain.

Ensure all departments align with IMS standards and requirements.

Requirements

• Diploma in Science or Engineering discipline
• Willingness to work in an industrial environment
• MS Office proficiency
• Good communication documentation and coordination skills
• High learning agility and high adaptability
• Willing to learn & experience different functions/knowledge
• Logical thinking. Analytical skills
• Desire to live the AkzoNobel Expectations and cultural principles
• Strong attention to detail
• Ability to follow structured processes
• Willingness to learn and handle multi-disciplinary topics

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when our organization all qualified applicants receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age or disability.

Requisition ID:50634

Required Experience:

Junior IC