Program Administration
- Manage day-to-day administrative operations for an academic program, partnering closely with program leadership, faculty, and senior administration.
- Support faculty and student appointments, HR documentation, University policies, benefits, timesheets, and other personnel-related processes.
- Serve as a primary point of contact for faculty and coordinate with Finance, Academic Affairs, Student Affairs, Admissions, and other internal teams.
- Support curricular planning, faculty teaching schedules, class times, room assignments, and preparation of program and curriculum materials.
- Manage program budgets and expenses, monitor spending, support financial reporting, and help ensure compliance with University policies and procedures.
- Coordinate student course-related travel, faculty travel and business reimbursements, and honorarium processing.
- Support accreditation reporting and reviews, including preparation of materials required by the National Architectural Accrediting Board (NAAB).
- Assist with grant writing, fundraising initiatives, and other program priorities.
Student Advising & Career Services
- Advise students on degree requirements, course selection, and registration procedures.
- Partner with student organizations to support student initiatives and programming.
- Assist with career services events, workshops, employer recruiting activities, and alumni engagement.
- Maintain communications promoting full-time and part-time employment opportunities and other career-related resources.
- Track and analyze student placement data and prepare reports to support future programming and initiatives.
Admissions, Outreach & Events
- Support admissions activities, prospective student outreach, and fellowship/assistantship awards.
- Partner with Communications and Admissions teams to ensure consistent program messaging and outreach.
- Coordinate logistics for orientation, graduation, lectures, and other program events.
- Manage program-related event planning in partnership with program directors, event staff, technology teams, and participants.
Qualifications
- Bachelor's degree or equivalent experience required.
- 3–5 years of relevant professional experience.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to work independently and exercise discretion when handling sensitive or confidential matters.
- Strong organizational skills with the ability to manage changing priorities, deadlines, and a high volume of detailed information.
- Proficiency in Microsoft Office Suite.
- Experience working in an academic environment is highly desirable.
Preferred Qualifications
- Master's degree preferred.
- Experience within architecture or a related field preferred.
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