Accounts Coordinator

The Accounts Coordinator is responsible for managing financial transactions related to fuel & handling suppliers and vendors, ensuring timely invoicing and maintaining accurate records. This role requires strong coordination and communication skills to follow up with vendors, process trip-related financial documents, and update internal systems efficiently. The ideal candidate should have a keen eye for detail, the ability to multitask, and a good understanding of trip support operations.

Key Responsibilities

• Proactively follow up with fuel & handling suppliers and vendors to obtain invoices on time.
• Ensure invoices received align with agreed-upon rates and services provided.

Trip File Management

• Receive and review trip files from the Operations team and distribute them to the Billing division for timely processing.
• Maintain proper filing and organization of trip-related financial documents.

System Updates

• Accurately update the ERP system to reflect the correct data.
• Ensure all relevant trip-related financial details are entered and maintained accurately.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Good understanding of invoicing, reconciliation, and financial documentation processes.
• Proficiency in Microsoft Office, experience with accounting or ERP systems is an advantage.
• Strong communication and negotiation skills to liaise with vendors and internal stakeholders.
• Ability to multitask, meet deadlines, and maintain accuracy in a fast-paced environment.
• Attention to Detail: Ensures high accuracy in reviewing invoices, updating systems, and maintaining financial records.
• Coordination & Follow-Through: Manages follow-ups with vendors and internal teams to ensure all data and documentation are received and processed on time.
• Communication Skills: Effectively interacts with suppliers, billing teams, and operations staff to support seamless workflow.
• Process & System Accuracy: Demonstrates proficiency in ERP and documentation systems, ensuring data integrity across platforms.
• Time Management: Handles multiple responsibilities efficiently while meeting tight deadlines in a fast-paced environment.
• Problem Solving: Proactively identifies discrepancies or delays in documentation and takes initiative to resolve issues.
• Understanding of Financial Operations: Applies knowledge of invoicing, reconciliation, and basic accounting practices in daily tasks.
• Collaboration: Works well across teams to support the billing cycle and vendor relationship management.

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