Accounts & Finance Executive
Organisation: Painacea / Amedinet International Pvt. Ltd.
Location: Chembur, Mumbai
Employment: Full-time
Working Days: Monday to Saturday
Reporting To: Founder / CEO
About the Role
We are looking for a detail-oriented and reliable Accounts & Finance Executive to manage the day-to-day finance and accounting operations of Painacea and Amedinet International Pvt. Ltd.
The role will be responsible for accounting, billing, collections, payments, reconciliations, statutory coordination and financial documentation, with a strong focus on accuracy, timely closure and proper record-keeping.
Key Responsibilities
- Maintain day-to-day books of accounts using Tally/accounting software.
- Record sales, purchases, receipts, payments, expenses and journal entries.
- Handle bank, cash, vendor and customer reconciliations.
- Prepare and verify invoices for clinic/hospital services, medical supplies and other business activities.
- Track receivables, outstanding invoices and collections, including regular follow-ups.
- Manage vendor payments, staff reimbursements, patient refunds and approved professional/referral payments.
- Verify invoices, approvals, bank details and supporting documents before processing payments.
- Maintain cash and banking records and promptly flag discrepancies.
- Coordinate with the external CA for GST, TDS, income-tax/company-related documentation and reconciliations.
- Maintain statutory/compliance records and track deadlines.
- Verify purchase bills, GST, quantities, rates and payment terms.
- Maintain financial records related to medicines, consumables and medical-device/distribution inventory.
- Prepare payroll inputs, incentives, reimbursements and PRO/referral payment calculations.
- Maintain weekly/monthly finance trackers and MIS reports.
- Keep physical and digital financial records organised and audit-ready.
- Follow finance SOPs, checklists and approval processes.
- Ensure every pending financial matter has a clear status, next action and due date.
- Proactively follow up on pending items rather than waiting for repeated reminders.
Requirements
- B.Com / M.Com or relevant accounting/finance qualification.
- 2–5 years of hands-on accounting experience, preferably in an SME, healthcare, hospital, medical-device/distribution or similar environment.
- Strong working knowledge of Tally and Excel/Google Sheets.
- Good understanding of GST, TDS, invoicing, AP, AR and bank reconciliation.
- Experience coordinating with CAs, banks, vendors and customers preferred.
- Good written communication and documentation skills.
- Strong attention to detail, ownership and follow-through.
- Ability to manage multiple priorities and meet deadlines.
- Comfortable working in a small, fast-moving organisation and across multiple business entities.
What We Value
Accuracy | Ownership | Reliability | Follow-through | Confidentiality | Proactive Communication | System Discipline
What Success Looks Like
- Accounts and reconciliations remain current and accurate.
- Payments and collections are tracked and closed on time.
- Pending items are clearly documented and followed up.
- Financial records are organised and readily available for management and CA review.
- Recurring errors and process gaps are identified and improved.