Administrative Assistant

Great technology organizations depend on exceptional operational support behind the scenes. As our Administrative Assistant, you'll play a critical role in helping senior technology leaders stay focused on strategic priorities while ensuring teams, meetings, events, and office operations run smoothly and efficiently.

This is more than a traditional administrative position. You'll be a trusted advisor, relationship builder, problem solver, and organizer who brings structure to complexity. From coordinating global meetings and executive travel to planning large-scale events and supporting a collaborative office environment, you'll have the opportunity to influence how work gets done across a growing, high-performing technology organization.

In this role, you will:

• Responsible for providing comprehensive administrative support to the Vice President and Chief Technology Officer and Enterprise Architect.
• Manage calendars and coordinate full-cycle meeting logistics (scheduling, materials, follow-ups).
• Coordinate domestic and international travel, including itineraries and visa processing.
• Manage expense reports in a timely manner and reconcile P-card activity using Concur.
• Interact with internal and external customers, responding timely and appropriately to meeting and/or information requests.
• Coordinate end-to-end meeting logistics, including scheduling, agendas, materials, conference collaboration setup (virtual/hybrid), and follow-up action items.
• Provide general administrative and meeting logistics support for the larger Durham office EDT team including meeting meals (placing orders, receiving deliveries, food set up and clean up).
• Assist the VP team members to determine and prioritize business strategies based on their schedule.
• Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.).
• Handle details of highly confidential and critical nature with discretion.
• Serve as information source, workspace coordinator and fulfill reasonable requests for EDT teammates globally.
• Plan and execute major events that are hosted by EDT or require large meeting coordination, either as the lead or part of the execution team.
• Handle conference room set-up including teleconference meeting set-up for virtual and hybrid team members for; coordinating with Enterprise Data & Tech (EDT) team
• Coordinate functional town halls and large meeting formats across global locations and time zones including calendar invitations, conference rooms reservations, and support events.
• Coordination with onsite facilities receptionist and American Tobacco Campus (ATC) representatives.
• Work closely with and assist the Executive Admin to the Chief Information and Data Officer
• Additional duties and responsibilities as needed.

What we look for:

• 3 plus years of administrative assistant experience supporting executives.
• Intermediate to advanced Microsoft Teams, SharePoint and Word, beginner to intermediate Microsoft Excel skills and Power Point skills
• Experience with Concur software for travel arrangements and expense reports submission (Concur is HIGHLY PREFERRED )
• Advanced experience with Outlook email and calendaring program
• Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
• Excellent oral and written communication skills
• Exceptional interpersonal skills with positive, can-do attitude
• Demonstrated ability to handle confidential information
• Ability to handle complex assignments using considerable judgment and initiative
• Results and detail orientation
• Follow through on projects and commitments with speed and efficiency
• Forward-thinking; plan effectively against future needs with a process-minded orientation
• Demonstrated ability to achieve results and meet deadlines with minimal direction
• Effective time management and ability to multitask
• Work in Hybrid format, mandatory 4-days per week in the Durham, NC office
• Occasional schedule flexibility as needed for events and meetings.

#LI-HYBRID

Workplace type:

Hybrid - 4 days per week in office

Our values-based culture connects to our purpose and empowers people to be their best, professionally and personally. We serve a diverse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us. That’s why we foster an inclusive culture where every person can feel respected, valued, and fully able to participate, and ultimately able to thrive. Learn more .

(U.S.)Additional Information:

At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more.

We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area.

–Zone A: $28.32 - $49.28

–Zone B: $25.96 - $45.14

–Zone C: $23.61 - $41.06

All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process.

This job is also eligible for participation in Clorox’s incentive plans, subject to the terms of the applicable plan documents and policies.

Please apply directly to our job postings and do not submit your resume to any person via text message. Clorox does not conduct text-based interviews and encourages you to be cautious of anyone posing as a Clorox recruiter via unsolicited texts during these uncertain times.

To all recruitment agencies: Clorox (and its brand families) does not accept agency resumes. Please do not forward resumes to Clorox employees, including any members of our leadership team. Clorox is not responsible for any fees related to unsolicited resumes.