Administrative Assistant

Administrative Assistant

Chicago, IL

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Keep the Details Organized. Keep the Team Moving.

A busy office depends on accurate information, clear communication, and someone who makes sure everyday tasks don’t get overlooked. We’re looking for an Administrative Assistant in Chicago, IL to support daily office operations, maintain organized records, and help the wider team stay on top of its responsibilities.

You’ll handle a variety of administrative tasks, from preparing documents and updating records to coordinating appointments and following up on outstanding requests. This role would suit someone who enjoys staying organized, solving practical problems, and helping a team work efficiently.

Key Responsibilities

• Manage routine administrative tasks and provide general office support.
• Prepare, format, and organize documents, correspondence, and reports.
• Answer calls, respond to general enquiries, and direct requests appropriately.
• Schedule meetings, appointments, and calendar activities.
• Maintain accurate digital records, spreadsheets, and office files.
• Enter and update information in internal databases and business systems.
• Organize paperwork and ensure documents can be retrieved when needed.
• Communicate information between departments and team members.
• Track outstanding requests and follow up on pending tasks.
• Assist with preparing presentations, meeting materials, and internal updates.
• Monitor office supplies and coordinate routine administrative requirements.
• Handle business information professionally and maintain appropriate confidentiality.

What We’re Looking For

We’re looking for someone who is organized, dependable, detail-oriented, and comfortable communicating with different people.

You’ll bring:

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail when handling documents and records.
• Basic computer skills, including email, spreadsheets, and office software.
• The ability to manage multiple tasks and meet deadlines.
• A professional approach to handling enquiries and business information.
• The ability to work independently and contribute to a team.
• A willingness to learn new systems and procedures.

Previous experience in administration, reception, customer service, retail, hospitality, data entry, or office support is beneficial. Training on internal systems and day-to-day procedures can be provided.

If you’re looking for an Administrative Assistant job in Chicago, IL where you can strengthen your organizational skills, gain professional experience, and support a busy team, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.