Advancement and Events Associate

Radcliffe Creek School

Chestertown, Maryland

Radcliffe Creek School is seeking an energetic, creative, highly organized Advancement & Events Associate who loves bringing people together and making great ideas happen. Located on Maryland's Eastern Shore, Radcliffe Creek School is the region's only independent K-8 school dedicated exclusively to educating students with language-based learning differences and other unique learning profiles. Through strengths-based, personalized, multi-sensory education, we help students discover their strengths, build confidence, and thrive academically, socially, and emotionally.

The Advancement & Events Associate will play an important role in bringing that mission to life for our families, donors, prospective families, and broader community. This person will coordinate the events and experiences that connect people to Radcliffe Creek School, support the school's advancement efforts, and help ensure that our community knows what is happening and feels invited to be part of it. This is an ideal role for someone who is organized enough to manage a detailed event plan, creative enough to imagine something that has never been done before, and flexible enough to jump in wherever needed to make it happen.

Reporting to the Director of Advancement & Strategic Partnerships, the Advancement & Events Associate is responsible for the planning and execution of school events, support of advancement initiatives, and coordination of regular school communications. Events will represent the largest portion of this position and include community-building events, admissions events, fundraising events, donor and stewardship gatherings, and milestone celebrations.

The Associate will manage established signature events, including Run for Radcliffe and Discover, Create, Thrive events, while also helping the school imagine new ways to bring current families, prospective families, donors, grandparents, alumni families, and community members onto campus and into the life of the school.

During the school year, the Associate will also play a significant role in planning and executing Radcliffe Creek School's 30th Anniversary celebration. The successful candidate will be a doer, a planner, a problem-solver, and a warm representative of the school who takes pride in creating experiences that feel welcoming, thoughtful, and distinctly Radcliffe Creek.

Serve as the primary coordinator for school events from concept through execution, including:

• Discover, Create, Thrive events
• Run for Radcliffe
• Admissions open houses, information sessions, and prospective-family events
• Donor and stewardship gatherings
• Grandparent, alumni, and community events
• Faculty and family community-building events
• Radcliffe Creek School's 30th Anniversary celebration
• Other special events throughout the school year

Responsibilities include:

• Develop event timelines, budgets, invitations, registration processes, vendor coordination, setup plans, volunteer needs, and follow-up.
• Coordinate event logistics across faculty, staff, families, trustees, vendors, and volunteers.
• Work collaboratively with Admissions to develop creative opportunities to introduce prospective families and community partners to Radcliffe Creek School.
• Regularly consider new events and experiences that could increase engagement, strengthen relationships, support admissions, or introduce new audiences to the school.
• Ensure that events reflect the warmth, creativity, professionalism, and mission of Radcliffe Creek School.
• Evaluate events after completion and identify opportunities to improve or expand them in future years.

Working closely with the Director of Advancement & Strategic Partnerships and the Head of School:

• Support annual giving campaigns, donor stewardship, sponsorships, and other fundraising initiatives.
• Assist with donor communications, acknowledgments, mailings, and stewardship activities.
• Maintain accurate donor and constituent information in the school's advancement database.
• Coordinate logistics for donor visits, meetings, and special gatherings.
• Assist with prospect research and preparation for donor and foundation meetings.
• Help manage sponsorships and community partnerships associated with school events.
• Support grant and foundation work through research, organization, data collection, and preparation of supporting materials.
• Help identify opportunities to deepen relationships with parents, grandparents, alumni families, local businesses, and friends of Radcliffe Creek School.
• Provide administrative and project support to the Director of Advancement & Strategic Partnerships as needed.

Approximately 10% of this position will support regular communications with the school community.

Responsibilities include:

• Create and distribute the school's weekly family newsletter.
• Gather information from faculty and staff to ensure families receive accurate and timely information.
• Draft and distribute reminders and time-sensitive communications regarding school events, schedule changes, cancellations, and other school information.
• Photograph school activities, classroom experiences, and special events to document and share the life of the school.
• Maintain an organized library of school photographs for use in advancement, admissions, publications, and marketing.
• Coordinate with school leadership and outside marketing partners to ensure communications are consistent with the Radcliffe Creek School voice and brand.
• Help identify the stories, moments, and student experiences that best illustrate the impact of a Radcliffe Creek education.

The Advancement & Events Associate will work closely with the Director of Advancement & Strategic Partnerships, Head of School, Admissions team, faculty and staff, parent volunteers, and outside marketing partners.

Because events and advancement touch nearly every part of school life, this position requires someone who communicates well, enjoys collaboration, and is equally comfortable taking direction and taking ownership.

We are looking for someone who brings energy, creativity, organization, and a genuine belief in the mission of Radcliffe Creek School. The successful candidate will:

• Have experience in event planning, advancement, nonprofit work, communications, schools, hospitality, community engagement, or a related field; bachelor's degree preferred.
• Be exceptionally organized, detail-oriented, and able to manage multiple projects and deadlines while following through.
• Be creative and proactive, with the confidence to bring forward new ideas and turn them into memorable experiences.
• Communicate exceptionally well and build warm, professional relationships with families, donors, volunteers, vendors, and community partners.
• Take initiative, anticipate what needs to happen next, and be willing to jump in wherever needed.
• Be comfortable both behind the scenes making things happen and serving as a visible representative of the school.
• Bring strong technology skills; experience with photography, newsletters, email communications, databases, or event platforms is a plus.
• Enjoy working collaboratively in a small-school environment where flexibility, humor, and a willingness to pitch in matter.
• Be available for occasional evening and weekend events.

At Radcliffe Creek School, events are more than dates on a calendar. They are opportunities to build community, welcome new families, celebrate students, thank supporters, and introduce more people to a mission that can change the trajectory of a child's life.

The Advancement & Events Associate will have the opportunity to shape those experiences and help tell the story of a school where students with learning differences are understood, challenged, celebrated, and empowered to thrive.

If you love creating meaningful experiences, building community, and making the details come together, we would love to meet you.

Salary and Benefits

• Salary range: $45,000-$55,000 commensurate with experience
• Benefits: 
• 50% Tuition Remission
• 401 K after one year of service
• Health benefits
• Paid PTO and sick/safe leave
• Life Insurance