Assistant Managing Clerk

Top law firm is hiring an Assistant Managing Clerk:

Responsibilities:

• Assist attorneys with timely and accurate state and federal electronic and hardcopy filings
• Format documents in accordance with local rules, and file documents as required
• Review documents to be filed for form and procedural compliance and identify and resolve potential defects based on court‑specific requirements
• Prepare final PDFs of briefs and other legal documents for staging and filing
• Review judges’ rules and procedures and communicate with court clerks and other court personnel as needed to coordinate complex filings with specific requirements
• Research and advise attorneys on applicable litigation filing procedures, including case commencement, motions, TROs, judgments, and related filings
• Assist attorneys and paralegals with service of all filed pleadings on relevant parties, including mailing and hand delivery of courtesy copies to the court when required
• Assist attorneys with court admissions by obtaining Certificates of Good Standing
• Establish and maintain a database of attorneys’ electronic filing and registration credentials
• Occasional travel to court to file, retrieve, and deliver paper copies as required
• Maintain case calendars and track deadlines; calendar relevant deadlines for attorneys and all required parties using firm systems
• Calculate rule‑based litigation deadlines and provide weekly calendar reports to attorneys
• Conduct weekly reviews of case dockets to ensure all deadlines are accurately reflected for each case
• Assist with procedural research assignments and other administrative projects

Key Skills and Experience

• Bachelor’s degree required
• Minimum of 3-5 years of filing and docketing experience within a Managing Clerk’s office or similar litigation support environment
• Substantial experience completing PACER/ECF filings across multiple federal jurisdictions, with experience in electronic filings in California state courts; New York state court experience is a plus
• Extensive experience coordinating and staging multiple filings, including preparation of documents and exhibits for attorney review and electronic submission
• Working knowledge of litigation docketing and calendaring processes, including use of docketing software; experience with Milana is a plus
• Ability to navigate multiple electronic databases and document repositories
• Strong analytical, troubleshooting, organizational, and planning skills with exceptional attention to detail
• Excellent command of grammar, spelling, punctuation, and written style
• Proven ability to work effectively both independently and in a collaborative team environment, with strong interpersonal skills
• Enthusiastic, proactive, and positive professional demeanor
• Flexibility to work overtime as needed
• Notary Public preferred but not required