Associate director of admissions

Job Description

Associate Director – Admissions

Department: Admissions

Location: Pune

Reporting To: Director – Admissions

Role Purpose

The Associate Director – Admissions shall support the Director – Admissions in planning, coordinating, executing, and monitoring the University's admissions strategy across all admission verticals. The role will ensure seamless execution of outreach, counselling, admissions operations, eligibility verification, scholarships, international admissions, and performance monitoring to achieve annual enrolment targets.

The Associate Director will be responsible for translating strategic plans into operational excellence by driving collaboration among functional teams, monitoring admissions performance, improving conversion ratios, and ensuring a superior admission experience for prospective students and parents.

Key Responsibilities

1. Admissions Planning & Execution

Assist the Director in implementing the University's annual admissions strategy. Translate annual enrolment targets into region-wise, programme-wise and team-wise operational plans. Monitor execution of admission campaigns across all functional verticals. Review admissions progress periodically and recommend corrective actions.

2. Functional Coordination

Coordinate and integrate activities across:

Admissions Outreach Performance Marketing Counselling Centre Admission Operations International Admissions Eligibility & Scholarships

Ensure seamless coordination among all teams for achieving admission targets.

3. Admissions Funnel Management

Monitor the complete admission lifecycle:

Lead Generation Lead Qualification Applications Counselling Offer Generation Fee Collection Enrolment

Develop strategies to improve:

Lead-to-Application conversion Application-to-Admission conversion Admission-to-Enrolment (Yield)

4. Outreach & Student Recruitment

Support outreach strategy for schools, colleges, coaching institutes and educational partners. Monitor execution of regional outreach plans. Review effectiveness of education fairs, counsellor meets, school presentations, principal meetings and open houses. Expand the University's feeder institution network.

5. Admissions Operations & Service Excellence

Ensure smooth coordination between counselling teams and admission operations. Monitor turnaround time for application processing. Ensure timely issue of admission offers. Improve applicant experience across all touchpoints. Resolve escalated admission-related issues.

6. Admissions Analytics & MIS

Develop and review daily, weekly and monthly admission dashboards. Monitor programme-wise and region-wise admissions performance. Analyse conversion trends and identify bottlenecks. Present actionable insights to the Director – Admissions.

7. Team Leadership

Supervise Associate Directors, Assistant Directors, Managers and functional teams, as assigned. Conduct regular performance reviews. Mentor admissions leaders and support capability development. Promote a culture of accountability and customer-centric service.

8. Marketing & Communication Coordination

Work closely with the Marketing & Communications Department to align campaigns with admission objectives. Review campaign performance and lead quality. Ensure timely dissemination of programme information, brochures and admission communication. Support digital and offline admission campaigns.

9. Stakeholder Engagement

Collaborate with:

Deans Directors School Heads Faculty Coordinators Marketing Team Finance IT International Relations Registrar's Office

to ensure smooth execution of admissions.

10. Quality Assurance & Compliance

Ensure compliance with University admission policies and regulatory requirements. Monitor adherence to standard operating procedures. Ensure proper documentation and audit readiness. Support continuous process improvement initiatives.

11. Budget & Resource Management

Monitor utilisation of budgets allocated for admissions activities. Ensure optimal deployment of manpower and resources. Review cost effectiveness of outreach and recruitment initiatives.

12. Institutional Representation

Represent the University at:

Education Fairs Career Guidance Programmes School & College Visits Counsellor Meets Academic Conferences Student Recruitment Events

to strengthen institutional visibility and admissions.

Key Performance Indicators (KPIs)

Achievement of admissions targets across programmes and schools Lead-to-Application Conversion Rate Application-to-Admission Conversion Rate Admission Yield (Admission-to-Enrolment) Outreach effectiveness Regional admissions growth Counselling response time and applicant satisfaction Admission processing turnaround time Budget adherence Team productivity and performance Accuracy of admissions MIS and reporting Compliance with admission policies and timelines

Qualifications

Master's Degree in Management, Marketing, Education, Business Administration or related discipline. MBA preferred. Ph D will be an added advantage.

Experience

Minimum 12–15 years of experience in admissions, student recruitment, higher education marketing, business development, or educational administration. At least 5 years in a leadership role managing admissions teams. Experience in university admissions or higher education institutions preferred. Strong exposure to CRM systems, admissions analytics and performance management.

Key Competencies

Admissions Strategy Execution Team Leadership Student Recruitment Stakeholder Management Admissions Analytics Performance Monitoring Customer Relationship Management Problem Solving Decision Making Communication & Presentation Skills Budget Management Change Management

Communication & Working Relationships

Internal Director – Admissions Associate Directors / Assistant Directors Assistant Registrars Deans and Directors Marketing & Communications Finance IT Registrar's Office Examination Department International Relations All Academic Schools

External Schools and Junior Colleges Universities Coaching Institutes Career Counsellors Education Consultants Parents and Prospective Students Professional Bodies