Bookkeeper

Position Summary

We are seeking a detail-oriented, part-time Bookkeeper to own the day-to-day transactional accounting that keeps our books accurate and current. This role is focused on accounts payable and accounts receivable: entering and coding transactions, processing vendor payments, invoicing customers, applying receipts, and reconciling accounts. The ideal candidate is comfortable working independently, meeting recurring deadlines, and communicating clearly with vendors, customers, and internal staff. Experience running payroll is a plus and may become part of the role.

Key Responsibilities:

Accounts Payable

• Receive, review, and code vendor invoices to the correct general ledger accounts, departments, and jobs or classes.
• Match invoices to purchase orders and receiving documents; research discrepancies with vendors and internal requesters, and route invoices for approval.
• Prepare weekly check runs, ACH batches, and credit card payments; obtain signatures or authorizations as required.
• Maintain vendor master records, including W-9s and 1099 tracking.
• Reconcile vendor statements, monitor aged payables, and resolve past-due or disputed balances.
• Process employee expense reports and reimbursements against policy.

Accounts Receivable

• Prepare and issue customer invoices accurately and on schedule.
• Apply customer payments (checks, ACH, wires, credit cards, lockbox) and post cash receipts daily.
• Prepare and record bank deposits; monitor aged receivables and perform routine collections follow-up by phone and email.
• Research and resolve billing disputes, short payments, and credit memos.
• Maintain customer master records and assist with new-account setup.

General Bookkeeping

• Perform bank and credit card reconciliations.
• Record routine journal entries and keep organized, audit-ready documentation.
• Assist with month-end close tasks and provide schedules requested by management or the outside accountant.
• Support sales tax filings and other recurring compliance reporting as needed.
• Recommend and help implement improvements to bookkeeping procedures and controls.

Payroll (Preferred, Not Required)

• Collect and verify timesheets; process semi-monthly or bi-weekly payroll through a third-party provider.
• Maintain payroll records, deductions, and new-hire and termination paperwork.
• Reconcile payroll registers to the general ledger and assist with related tax filings.

Qualifications

• Two or more years of hands-on bookkeeping experience with direct AP and AR ownership.
• Working knowledge of double-entry bookkeeping and the general ledger.
• Proficiency with accounting software such as QuickBooks (Online or Desktop), Xero, Sage, or NetSuite.
• Solid Excel or Google Sheets skills, including sorting, filtering, and basic formulas.
• High accuracy, strong organizational habits, and the ability to meet recurring deadlines with minimal supervision.
• Clear, professional written and verbal communication with vendors and customers.
• Discretion in handling confidential financial and employee information.
• High school diploma or equivalent required; coursework or a degree in accounting, bookkeeping, or business is a plus.