Department Coordinator

Coordinator will be responsible for the organization and coordination of training programs. This role combines aspects of security expertise with training and program with a blend of administrative and financial tasks.

Job Description:

• Attend and provide feedback of all enquiries related to trainings.
• Prepare (quotations) according to the trainings opted by the client.
• Share training details, training slots, and payment details with customers and ensure the collection of payments.
• Coordinate and arrange training schedules, training location and general guidelines to be followed during training the sessions.
• Share booking confirmations with customers along with training details, training duration and training schedules.
• Arrange site visits for onsite trainings.
• Maintain booking and sales details on a weekly basis.
• Share monthly invoice details for all invoiced trainings with the Accounts department for billing purposes.
• Collect attendance sheets for trainings and prepare quotations.
• Receive First Aid cards for those who attended the trainings, segregate, and dispatch them to clients.
• Request Proforma invoices from customers for advance payments for training.
• Maintain a database for settled invoices.
• Monitor account balance considering the number of attendees each week.
• Send payment release requests to Accounts Payables in advance whenever there is a low account balance.
• Prepare quotations for all external trainings according to bookings.
• Submit RFI requests for quotations created through the invoicing portal.
• Share payment intimations and cheque collections from external customers and inform the accounts.
• Share deduction details along with employee acknowledgements with the payroll team on a weekly basis to ensure deductions are uploaded for the respective payroll period.

Required Criteria:

• Bachelor degree or equivalent
• 2+ years experience in administrative role

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