Engineering Clerk - Technical Administration

Engineering Clerk - Technical Administration

Job Snapshot

Role: Engineering Clerk - Technical Administration

Location: Dubai, United Arab Emirates

Industry: Hospitality

Function: Administrative Support

Experience: 1-3 years

Job Type: Full-time

Position Overview Engineering Clerk - Technical Administration in Dubai, United Arab Emirates is a Hospitality hiring opportunity with Accor at Novotel and Adagio Premium Dubai Al Barsha, providing administrative and documentation support to the hotel engineering department. The position coordinates engineering records, Oasys roster updates, purchase orders, inventory information, vendor communication, meetings, and departmental correspondence to keep technical operations organized and responsive.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Hospitality

Function: Administrative Support

Salary: Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Engineering Clerk provides the administrative structure behind the hotel's maintenance and engineering activities. Accurate records, current staff rosters, properly processed purchase orders, accessible technical documents, and timely communication allow engineers and technicians to concentrate on maintaining the property and resolving operational issues. This position serves as a coordination point between engineering personnel, hotel departments, vendors, and contractors. Effective administration helps reduce documentation delays, improves material availability, and gives engineering management reliable information for planning daily workloads and maintenance activities.

Key Responsibilities

• Maintain engineering documents, technical records, drawings, correspondence, and departmental files.
• Organize physical and electronic documentation using clear and consistent filing procedures.
• Ensure engineering records can be retrieved efficiently when required by management or technical personnel.
• Update engineering staff rosters accurately within the Oasys platform.
• Verify roster information and make approved scheduling updates when required.
• Assist with preparing engineering reports, presentations, schedules, and departmental correspondence.
• Enter operational and administrative data accurately into designated systems and records.
• Maintain spreadsheets and tracking documents used by the engineering department.
• Schedule departmental meetings, appointments, and other engineering activities.
• Coordinate travel arrangements for engineering personnel when requested.
• Prepare and distribute meeting information and relevant supporting documents.
• Assist with the preparation and circulation of project-related documentation.
• Process purchase orders for approved engineering materials, equipment, and supplies.
• Maintain purchasing records and supporting documentation for departmental reference.
• Track engineering supplies and update applicable inventory records.
• Identify administrative discrepancies in purchase or inventory documentation and follow up for correction.
• Coordinate with Purchasing and Stores regarding engineering supply requirements.
• Liaise with vendors and contractors regarding documentation, appointments, deliveries, and scheduled activities.
• Facilitate communication between engineering personnel and other hotel departments.
• Follow up on outstanding administrative actions that could delay maintenance or project workflows.
• Maintain records of vendor and contractor correspondence where required.
• Handle incoming telephone calls and route inquiries to the appropriate engineering personnel.
• Receive, sort, and distribute departmental mail and correspondence.
• Monitor engineering office supplies and initiate replenishment requests when necessary.
• Maintain an orderly engineering office and administrative workspace.
• Protect confidential records and handle sensitive departmental information appropriately.
• Assist engineering management with routine administrative requirements and special assignments.
• Manage competing priorities while meeting reporting and documentation deadlines.
• Support accurate handover of information between engineering staff and relevant operational teams.
• Adapt administrative priorities according to maintenance schedules, operational requirements, and urgent engineering needs.

Ideal Profile

Candidates should have a high school diploma or equivalent qualification. An associate degree in Business Administration or a related discipline is preferred. Between 1 and 3 years of administrative experience is required, with previous exposure to an engineering, maintenance, facilities, construction, technical, or hotel environment providing a useful advantage. Strong proficiency in Microsoft Word, Excel, and PowerPoint is important for preparing reports, maintaining records, and supporting departmental communication. Candidates should also be comfortable with data entry and digital workforce systems, with Oasys experience particularly relevant to roster administration. The position requires excellent organization, accuracy, and the ability to manage several administrative priorities simultaneously. Applicants should be dependable when handling confidential information and capable of working independently while coordinating effectively with engineers, vendors, contractors, and hotel departments.

Skills Set

• Engineering administration
• Technical administration
• Document management
• Engineering document control
• Technical drawing filing
• Digital records management
• Physical filing systems
• Data entry
• Oasys platform
• Staff roster administration
• Engineering scheduling
• Purchase order processing
• Inventory records
• Engineering supply tracking
• Vendor coordination
• Contractor coordination
• Project documentation
• Report preparation
• Presentation preparation
• Business correspondence
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office
• Meeting coordination
• Appointment scheduling
• Travel coordination
• Office administration
• Confidential records handling
• Engineering office support
• Maintenance administration
• Cross-department coordination

Why Join Us

Hotel engineering departments rely on accurate administration to coordinate technicians, contractors, maintenance materials, schedules, and technical records. This role offers practical exposure to both administrative and engineering workflows within Dubai's Hospitality sector, building experience that can be valuable across hotels, facilities management, and property operations. Working with Accor at Novotel and Adagio Premium Dubai Al Barsha also provides an opportunity to develop expertise in technical documentation, workforce administration, purchasing coordination, and engineering support, with potential progression toward senior engineering administration, document control, maintenance coordination, or broader hotel operations roles.

About the Company

Accor is a global hospitality group with hotel and accommodation brands operating across international markets. Novotel and Adagio Premium Dubai Al Barsha are part of Accor's presence in Dubai, supported by engineering teams responsible for property maintenance, technical reliability, asset condition, safety, and the efficient operation of hotel facilities.

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