Executive Administration

• Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc.
• Liaise with the all the departments and other functions within company so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale.
• Keep track of Managers expenses and department roster whilst ensuring operations are within company policy and procedures.
• Support in arranging department meetings, external meetings, and working groups
• Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings
• Offering on hand assistance at flagship events.

Administrative Support

• Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
• Organize the Department Head's schedule of meetings and visits, business travel, ensuring that the diary is kept current.
• Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
• Prepare and update office spreadsheets and presentations in line with requirements.

Qualifications

• University Degree in a relevant discipline

Experience

• 5+ years of related experience in managing a similar position.
• Experience working in a multi-cultural environment.

Knowledge and Skills

• Good organizing and coordination skills
• Good interpersonal skills
• Ability to handle administrative tasks and requests

#J-18808-Ljbffr