Investment bank in midtown NYC is hiring an Executive Assistant.
This role is onsite 4 days and one day remote.
Key Responsibilities
- Calendar & Schedule Management: Manage and optimize the executive’s calendar, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities.
- Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion.
- Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.
- Confidentiality & Discretion: Handle highly confidential and sensitive information with the utmost discretion, professionalism, and attention to privacy and security.
- Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams.
- CRM Management: Maintain and update the CRM on a daily basis, ensuring accurate and timely records of management meetings, activities, and relevant information while providing visibility across the team.
Requirements:
- Experience working at a financial firm is a plus, but not a must.
- Bachelors degree preferred.
- 3+ years experience in an administrative role.
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