General Administrator

Madre Integrated Engineering | Full time

• Prepare and compile data for invoicing and operational reports.
  
• Verify supplier invoices against approved Purchase Orders and support payment processing.
  
• Coordinate contractor inductions, visitor access, and site visits.
  
• Arrange meetings, manage calendars, and schedule appointments.
  
• Prepare meeting agendas, reports, presentations, and supporting documents.
  
• Record meeting minutes and track follow-up actions.
  
• Maintain filing systems, document control processes, and plant archives.
  
• Perform general administrative and data entry duties.
  
• Manage office supplies and stationery inventories.
  
• Coordinate catering and logistics for meetings and training events.
  
• Coordinate office services, including cleaning, waste management, and maintenance activities.
  
• Obtain quotations for maintenance services, furniture, office equipment, and other requirements.
  
• Assist with the procurement of plant materials, supplies, and consumables.
  
• Liaise with vendors, contractors, and external service providers as required.
  
• Ensure accurate record-keeping and compliance with administrative procedures.
  
• Arrange security gate passes and follow up on approvals.
  

Requirements

• Diploma or Certificate in Business Administration or a related field.
  
• Minimum 3 years of experience in a similar administrative role.
  
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
  
• Strong organizational, communication, and coordination skills.
  
• Ability to work independently, manage multiple tasks, and meet deadlines.
  

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