Mission Advancement Coordinator

Mission Advancement Coordinator

Department: Mission Advancement Department

Reports To: Director of Operations

Status: Full-Time, Hourly, Non-Exempt

Schedule: 40 Hours per Week

Compensation: Starting at $70,000 annually, with final salary based on experience and qualifications.

Position Summary

The Mission Advancement Coordinator supports the fundraising, communications, public relations, donor stewardship, and development activities of Culture of Life Family Services (COLFS). This position is responsible for the day-to-day execution of fundraising campaigns, donor communications, website management, social media, email marketing, CRM administration, public relations initiatives, and fundraising event support.

Working under the direction of the Mission Advancement Manager, the Mission Advancement Coordinator helps strengthen donor relationships, increase public awareness of the ministry, support fundraising efforts, and communicate the impact of COLFS's life-affirming services throughout the community.

This position is primarily focused on development operations, communications, fundraising execution, and donor engagement rather than major gift strategy, executive-level donor cultivation, or staff management. The ideal candidate is highly organized, detail-oriented, creative, mission-driven, and able to manage multiple projects effectively within a part-time schedule.

Primary Areas of Responsibility

Fundraising Appeals & Campaigns

• Coordinate and execute annual, seasonal, digital, and direct-mail fundraising campaigns.

• Draft fundraising letters, donor emails, campaign messaging, and supporting materials.

• Support Giving Tuesday, year-end giving, matching gift campaigns, and special fundraising initiatives.

• Coordinate mailing lists, campaign schedules, printing, distribution, and follow-up efforts.

• Assist with donor segmentation and targeted fundraising communications.

• Track campaign performance, response rates, donations, and fundraising outcomes.

• Prepare campaign reports and recommendations for the Mission Advancement Manager and organizational leadership.

• Support sponsorship and corporate giving initiatives as assigned.

Donor Stewardship & CRM Management

• Maintain donor records and fundraising platforms, ensuring accuracy and completeness.

• Record and update donor information, communication preferences, engagement activity, and giving history.

• Manage mailing lists, donor segments, recurring donor information, and campaign records.

• Coordinate donor acknowledgments, thank-you letters, donor updates, and stewardship communications.

• Help identify donors requiring additional follow-up or leadership engagement.

• Generate donor, fundraising, and campaign reports.

• Support donation reconciliation efforts in collaboration with finance and administrative staff.

• Maintain confidentiality and security of donor and organizational information.

• Recommend improvements to donor stewardship, reporting, segmentation, and CRM processes.

Communications & Public Relations

• Coordinate day-to-day communications and public relations activities.

• Draft press releases, media announcements, organizational updates, and public statements.

• Identify opportunities for positive media coverage and increased community awareness.

• Coordinate media inquiries and interview opportunities with organizational leadership.

• Develop compelling stories highlighting patient impact, mission outcomes, organizational milestones, programs, and events.

• Support leadership with presentations, talking points, public announcements, and external communications.

• Maintain consistent branding, messaging, and mission alignment across all communication channels.

Website, Social Media & Digital Marketing

• Maintain and regularly update COLFS and Friends of COLFS website content.

• Ensure program, fundraising, event, and organizational information remains accurate and current.

• Create and update campaign pages, donation pages, event information, organizational news, and announcements.

• Manage social media platforms and maintain a content calendar.

• Create, schedule, and publish mission-focused content that promotes services, impact stories, fundraising efforts, and events.

• Design graphics and digital materials using Canva or similar platforms.

• Monitor website and social media engagement and recommend improvements.

• Coordinate digital communications to support fundraising campaigns and organizational goals.

Email Marketing & Newsletters

• Develop and distribute newsletters, donor updates, fundraising emails, and organizational announcements.

• Create content that highlights mission impact, patient stories, donor opportunities, organizational accomplishments, and upcoming events.

• Maintain email distribution lists and audience segmentation.

• Coordinate communication schedules to ensure consistent donor engagement.

• Monitor email performance metrics, including open rates, click-through rates, and fundraising response.

Content Development & Storytelling

• Gather and develop stories that demonstrate the impact of COLFS's programs and services.

• Write content for fundraising campaigns, newsletters, annual reports, websites, social media, and donor communications.

• Coordinate testimonials and impact stories while maintaining confidentiality and required authorizations.

• Maintain organized libraries of photographs, testimonials, statistics, success stories, and mission-related content.

• Collaborate with departments to collect information needed for fundraising and communications initiatives.

Fundraising Events & Gala Support

• Support planning and fundraising efforts related to the annual COLFS Gala and other development events.

• Coordinate sponsorship communications, invitations, registrations, donor correspondence, and event-related materials.

• Prepare fundraising collateral, signage, presentations, programs, and promotional materials.

• Maintain sponsorship and event records within the CRM.

• Coordinate sponsor recognition, stewardship, and post-event acknowledgments.

• Track event fundraising revenue and prepare summary reports.

• Assist with event logistics and project coordination as assigned.

Note: The annual COLFS Gala is a major fundraising initiative and may require additional hours during peak planning periods.

Development Administration & Reporting

• Maintain organized records of fundraising activities, donor communications, sponsorships, campaigns, and public relations efforts.

• Track key performance indicators related to fundraising, donor retention, recurring giving, website engagement, email marketing, and social media.

• Maintain calendars and timelines for campaigns, newsletters, events, communications, and fundraising initiatives.

• Assist with annual development planning and budgeting activities.

• Provide administrative, reporting, and project coordination support to the Mission Advancement Manager and Mission Advancement Department.

Qualifications

Required

• Bachelor's degree in Communications, Marketing, Public Relations, Nonprofit Management, Business, or a related field preferred; equivalent professional experience may be considered.

• Three or more years of experience in nonprofit development, fundraising, donor relations, communications, marketing, public relations, ministry leadership, community engagement, or a related field.

• Excellent written, verbal, interpersonal, editing, proofreading, and storytelling skills.

• Demonstrated ability to build and maintain positive relationships with donors, supporters, clergy, community leaders, volunteers, sponsors, and community partners.

• Experience coordinating fundraising campaigns, donor stewardship activities, events, outreach efforts, communications initiatives, or development projects.

• Experience creating content for newsletters, fundraising appeals, donor communications, websites, social media, public relations materials, and marketing campaigns.

• Familiarity with website content management systems and digital communications tools.

• Experience with donor management, CRM, fundraising, or constituent relationship management platforms.

• Strong organizational, project management, and time-management skills.

• Ability to independently manage multiple priorities, deadlines, and projects within a part-time work environment.

• Strong attention to detail, accuracy, and follow-through.

• Proficiency in Microsoft Office applications and donor database systems.

• Ability to maintain confidentiality and exercise sound judgment when handling donor and organizational information.

Preferred

• Experience working within a Catholic, faith-based, healthcare, or nonprofit organization.

• Experience with donor management systems such as Bloomerang, eTapestry, Raiser's Edge, Salesforce, or similar donor CRM platforms.

• Experience with email marketing, online fundraising, and digital engagement tools.

• Experience writing fundraising appeals, newsletters, donor communications, grants, and press releases.

• Experience managing website content through WordPress or similar content management systems.

• Experience with Canva or other graphic design platforms.

• Experience supporting fundraising events, sponsorship programs, donor stewardship initiatives, and annual gala planning.

• Familiarity with media relations, public relations, and nonprofit marketing strategies.

Mission Alignment

The successful candidate must:

• Fully support and advance the mission of Culture of Life Family Services.

• Demonstrate a sincere commitment to protecting and promoting the dignity of every human life from conception through natural death.

• Uphold, respect, and faithfully represent the teachings and values of the Catholic Church in all professional responsibilities and interactions.