Office Assistant

Zahr Freighters is seeking a reliable, organized, and hardworking Office Assistant to support its daily administrative and office activities in Dubai . The successful candidate will assist with documentation, filing, data entry, office supplies, correspondence, and routine coordination. A positive attitude, attention to detail, good communication, and the ability to handle multiple tasks are important for this role.

Key Responsibilities

• Assist with daily office administration and general clerical activities.
• Maintain and organize physical and digital files, records, and documents.
• Handle printing, photocopying, scanning, filing, and document distribution.
• Receive, sort, and distribute incoming mail, courier packages, and correspondence.
• Assist different departments with routine administrative and clerical requirements.
• Perform basic data entry and update office records accurately.
• Prepare simple letters, reports, forms, spreadsheets, and other office documents.
• Maintain office supplies and coordinate replenishment when required.
• Assist with meeting arrangements and prepare meeting rooms and materials.
• Answer basic enquiries and direct visitors or calls to the appropriate department.
• Coordinate with courier companies, suppliers, and service providers when required.
• Assist with logistics-related documentation and routine paperwork.
• Maintain a clean, organized, and professional office environment.
• Help collect, deliver, or distribute documents between departments when required.
• Support the administration team with scheduling and routine coordination.
• Maintain confidentiality of company, customer, and business information.
• Perform other administrative duties assigned by management.

Requirements

• High school diploma, diploma, or bachelor’s degree in Business Administration, Office Administration , or a related field.
• Previous experience as an Office Assistant, Administrative Assistant, Office Clerk , or similar role is preferred.
• Basic knowledge of Microsoft Word, Excel, email, and office equipment.
• Good verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Ability to manage multiple routine tasks efficiently.
• Professional and helpful attitude.
• Ability to work independently and as part of a team.
• Basic knowledge of logistics or freight documentation is an advantage.
• Candidates available for immediate joining may be preferred.

Skills & Competencies

• Office administration and clerical support
• Document filing and record management
• Data entry and document preparation
• Microsoft Office skills
• Office supplies coordination
• Courier and correspondence handling
• Logistics documentation support
• Communication and interpersonal skills
• Time management and organization
• Teamwork and cooperation
• Attention to detail

Why Join Zahr Freighters?

The Office Assistant position at Zahr Freighters in Dubai offers an opportunity to gain practical experience in office administration while working in a professional freight and logistics environment. The role provides exposure to documentation, coordination, customer and vendor communication, and daily business operations, helping motivated candidates develop valuable administrative skills and build a strong foundation for future career growth.

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