Coordinate AGM and Owners Association meetings, prepare invitations, notices, and draft minutes; maintain association records and documentation
Receive and record owner and resident enquiries, refer to relevant team members, and follow up on pending requests; compile and distribute approved Quarterly Management Reports and official correspondence
Maintain contract records and tracker, monitor expiry dates, and flag upcoming renewals to responsible team members
Process and maintain utility, FM, and other related invoices; provide administrative support and follow up on documentation as directed
Assist with correspondence, scheduling, meeting arrangements, routine reports, and filing systems; coordinate with internal departments on administrative requirements
Requirements
Diploma in Administration / Commerce / Hospitality with further technical training in administration and clerical proficiencies
3 to 5 years relevant experience in administration/clerical field
Proficiency in Arabic and English, both written and spoken
Excellent interpersonal and communication skills; strong organizational and problem-solving abilities with high attention to detail
Experience using office equipment and Microsoft Office suite; able to use CRM & ERP; minimum typing speed of 60wpm
Ability to independently draft professional letters, memos, and reports; knowledge of administrative and clerical procedures
Aware of QHSE Management System, policies, and procedures; knowledge of security requirements and emergency preparedness
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