Operations & Coordination Executive

Responsibilities

• Provide coordination and administrative support to the Accounts, Marketing and Technical teams as required
• Assist the Accounts team with invoice coordination, payment follow-ups and related documentation
• Support the Marketing team with client communication, enquiries, follow-ups and marketing activities
• Assist the Technical team with inspection scheduling, document coordination, report follow-ups and certificate tracking
• Coordinate between different departments to ensure smooth and timely completion of daily operations

Qualifications

• Female Preferred.
• Bachelor’s degree or Diploma in Business Administration, Management, Commerce, or a related field.
• 0–2 years of relevant experience in operations, coordination, administration, or a similar role.
• Experience in technical services, inspection, engineering, construction, or oil & gas will be an advantage.
• Good communication and interpersonal skills.
• Good English communication and email writing skills.
• Proficiency in MS Office, especially Excel and Word.
• Strong coordination, organization, and follow-up skills.
• Ability to handle multiple tasks and prioritize work effectively.
• Ability to coordinate with clients, inspectors, technical team, accounts team, and management.
• Basic understanding of quotations, invoices, purchase orders, and service documentation.
• Willingness to support Accounts, Marketing, and Technical teams when required.
• Good attention to detail and ability to maintain proper records.
• Positive attitude, responsible, and willing to learn.
• Candidates who can join immediately will be preferred.

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