Project Manager

POSITION SUMMARY

The Construction Project Manager is responsible for planning, coordinating, managing, and closing out assigned heavy civil and site-development projects safely, profitably, on schedule, and in accordance with contractual requirements. The Project Manager owns project financial results, contract administration, cost-to-complete forecasting, scheduling, and client communications while partnering closely with the Superintendent on field execution. The Project Manager combines knowledge of clearing, grading, earthwork, underground utilities, storm drainage, and roadway construction with financial discipline, proactive communication, strong organization, and accountable leadership.

ESSENTIAL DUTIES & RESPONSIBILITIES

Project Planning & Execution

Manage assigned projects from estimating turnover and contract award through final closeout.

Develop project execution plans with Superintendents, including budgets, milestones, procurement, and staffing needs.

Review contract scope, plans, specifications, permits, assumptions, and project risks.

Lead project coordination meetings; track deliverables, decisions, and corrective actions.

Apply company project management standards and maintain timely, accurate records.

Project Financial Management & Profitability

Own project budgets, committed costs, cost codes, projected revenue, and gross profit outcomes.

Prepare and update monthly cost-to-complete (CTC) forecasts using remaining quantities, unit costs, production rates, and commitments.

Monitor labor, equipment, materials, subcontractors, production quantities, and cost variances.

Identify margin erosion early; develop corrective actions and communicate financial risks to leadership.

Review invoices, pay applications, billings, retainage, and collection issues within assigned authority.

Scheduling & Production Coordination

Develop and maintain baseline CPM schedules, critical milestones, and schedule updates.

Coordinate weekly and multiweek look-ahead plans with Superintendents and subcontractors.

Compare actual production with planned progress; address delays, constraints, and recovery actions.

Coordinate material procurement, equipment, labor needs, and subcontractor sequencing.

Safety & Quality Management

Promote a strong safety culture and reinforce company policies on every assigned project.

Coordinate with field and Safety personnel on inspections, corrective actions, and safe work planning.

Participate in incident prevention, near-miss follow-up, and timely resolution of safety issues.

Verify conformance with plans, specifications, permits, testing, and quality requirements.

Project Team Leadership

Direct and mentor Project Engineers, Project Administrators, and other assigned project support staff.

Partner with Superintendents on execution priorities, field coordination, and project accountability.

Delegate clearly, review deliverables, and provide coaching and performance feedback.

Build constructive relationships between office teams, field crews, clients, and subcontractors.

Subcontractor, Vendor & Procurement Management

Develop scopes, coordinate subcontract agreements, and monitor subcontractor performance.

Manage procurement schedules, purchase orders, long-lead materials, and vendor coordination.

Verify subcontractor progress and payment applications against contract requirements.

Client Relations & Contract Administration

Serve as primary contact for owners, developers, general contractors, engineers, and other stakeholders.

Identify, price, document, submit, negotiate, and track change orders and extra work.

Prepare weekly client progress reports; lead meetings and communicate schedule, issues, and decisions.

Comply with contractual notices, RFI procedures, correspondence, and documentation requirements.

Project Documentation & Closeout

Maintain current plans, specifications, RFIs, submittals, change-order logs, and project correspondence.

Review field reports, production records, quantities, and financial data for completeness and accuracy.

Coordinate inspections, as-builts, warranties, punch lists, final billing, and retainage collection.

Operational Reporting & Continuous Improvement

Provide management timely updates on gross profit forecasts, schedule, safety, billing, and major risks.

Maintain required project logs and participate in monthly financial and operational reviews.

Capture lessons learned and recommend improvements to processes, planning, and project controls.

REQUIRED QUALIFICATIONS

At least 5 years of progressively responsible heavy civil or site-development construction experience.

Working knowledge of clearing, grading, mass earthwork, storm drainage, underground utilities, and roadway construction.

Experience managing construction budgets, schedules, subcontractors, and client relationships.

Strong understanding of cost controls, monthly CTC forecasting, contracts, change orders, and project billing.

Ability to read and interpret plans, specifications, contracts, and technical documentation.

Excellent communication, organizational, leadership, and practical problem-solving skills.

Proficiency with Microsoft Office and construction software; valid driver’s license and ability to visit jobsites.

Degree in Construction Management, Civil Engineering, or related field preferred; equivalent experience considered.

PREFERRED QUALIFICATIONS

Experience managing multiple concurrent site-development projects and meeting gross profit targets.

Experience mentoring Project Engineers and junior project staff.

Familiarity with ERP/project cost systems, CPM scheduling, and quantity-based productivity tracking.

Experience with developers, commercial contractors, municipal clients, and complex change orders.