Project Support Coordinator

Title: Project Support Specialist

Contract: 6 months, likely to extend and potential for conversion

Location: fully onsite in Honolulu

Pay: $28-$35/hr

Desired Skills and Experience:

• Strong organizational skills and attention to detail

• Experience sorting, categorizing, and managing physical records or documents

• Ability to work independently on large-scale projects requiring sustained focus

• Experience preparing records for digitization, archival, or document management initiatives

• Comfortable handling large volumes of files and maintaining accurate organization

• Proficiency with basic administrative and office support tasks

• Ability to work onsite Monday through Friday, 8:00 AM – 5:00 PM

Nice to Have Experience:

• Resource planning experience

• Telecommunications industry experience

• Scheduling or project coordination experience

• Experience supporting engineering or technical teams

• Open to junior-level candidates with strong organizational skills and a willingness to learn

Position Overview:

The Project Support Specialist will play a key role in organizing and preparing physical records for a major digitization initiative. This position requires a highly detail-oriented individual who can work through large volumes of unorganized documents, prepare records for digitization, and support broader administrative and operational activities as project needs evolve.

Key Responsibilities:

1. Review, sort, and organize physical records located throughout the office, including lateral files and storage drawers.
2. Categorize records and prepare materials for boxing and transfer to the digitization vendor.
3. Maintain an organized inventory of records throughout the digitization process.
4. Coordinate with internal stakeholders and external digitization partners as needed.
5. Ensure documents are accurately prepared and labeled for efficient scanning and archival.
6. Support efforts to free up office and storage space for telecom team equipment and materials.
7. Assist with scheduling, resource planning, and administrative support activities as project requirements evolve.
8. Provide general support to engineering and operational teams following completion of the initial records project.