Recruitment Officer

Job Description - Recruitment Officer

Position Title

Recruitment Officer

Department

Human Resources

Reports To

HR Manager / Human Resources Lead

Job Summary

The Recruitment Officer is responsible for managing the end-to-end recruitment process, ensuring the timely attraction, selection, and onboarding of qualified candidates to meet organizational staffing requirements. The role works closely with hiring managers to understand workforce needs, source suitable talent, coordinate recruitment activities, and maintain a positive candidate experience while ensuring compliance with applicable labor laws and organizational policies.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle from manpower requisition to candidate onboarding.
• Coordinate with hiring managers to understand hiring requirements, job specifications, and timelines.
• Develop and implement effective sourcing strategies using job portals, social media, recruitment agencies, employee referrals, and other sourcing channels.
• Publish job advertisements and manage candidate applications.
• Screen resumes and shortlist candidates based on job requirements.
• Conduct initial interviews and competency-based assessments.
• Coordinate technical interviews and final interviews with hiring managers.
• Conduct reference and background verification where applicable.
• Prepare employment offers and negotiate compensation within approved guidelines.
• Maintain regular communication with candidates throughout the recruitment process to ensure a positive experience.

Recruitment Administration

• Maintain accurate recruitment records, candidate databases, and applicant tracking systems.
• Ensure all recruitment documentation is complete, accurate, and properly filed.
• Prepare recruitment reports, hiring status updates, and recruitment metrics.
• Coordinate pre-employment documentation and onboarding requirements.
• Support visa, work permit, and onboarding documentation where applicable.

Stakeholder Management

• Build strong working relationships with hiring managers and department heads.
• Liaise with recruitment agencies, educational institutions, and external recruitment partners.
• Participate in recruitment campaigns, job fairs, career events, and employer branding initiatives.

Compliance & Process Improvement

• Ensure recruitment activities comply with labor laws, organizational policies, and recruitment best practices.
• Maintain confidentiality of candidate and organizational information.
• Continuously identify opportunities to improve recruitment processes, sourcing methods, and hiring efficiency.

General Responsibilities

• Provide recruitment-related advice and support to internal stakeholders.
• Assist with HR projects and initiatives as assigned.
• Perform other duties related to recruitment and human resources as required.

Key Performance Indicators (KPIs)

• Timely closure of approved vacancies.
• Recruitment turnaround time.
• Quality of hire.
• Candidate experience and satisfaction.
• Accuracy of recruitment documentation.

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