Administrative Assistant

COMPANY: Private Equity

POSITION: Administrative Assistant

LOCATION: New York, NY (in office Monday-Friday)

HOURS: 8:45AM-5:30PM with some flexibility

COMPENSATION: $100-110K (DOE) + Discretionary Bonus + Great Benefits/Perks

BACHELOR'S DEGREE: Required

Our client, a Private Equity firm located in Midtown, Manhattan, is seeking an organized, detail-oriented, proactive and diligent individual to join the team. They are looking for a mature candidate who is able to adapt and think on their feet. As an Assistant, you will be expected to perform administrative and office support activities for multiple professionals in a fast-paced environment. There will be a lot of interacting, organizing, sorting, and tracking in this role.

Responsibilities of the Administrative Assistant:

-Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts

-Book and coordinate internal and external meetings via Zoom and Teams

-Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations

-Prepare and process monthly travel and expense reports in a timely and accurate manner using Concur

-Maintain comprehensive and accurate records for the team

-Communicate with executives and their assistants in a professional and effective manner across offices

-Perform data entry via Salesforce, maintaining contacts in Outlook, and scanning documents

-Maintain electronic document filing system

-Prepare confidential correspondence, presentations and other documents for meetings

-Provide back-up support to other admins during vacations

Requirements of the Administrative Assistant:

-Bachelor’s degree required

-2–4 years of administrative experience supporting a team (MD, Principal, VPs, Associates), ideally in financial services

-Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Concur,

-Salesforce and AI platform experience a plus

-Maintain the highest level of discretion and confidentiality in all matters

-Ability to thrive in a fast-paced, rigorous work environment

-Poised and professional but also friendly and resourceful

-Strong written and verbal communication skills, strong attention to detail

-Punctual, proactive, dependable, and highly organized

-Demonstrate initiative, ownership of responsibilities

-Ability to work both independently and collaboratively as part of a close-knit team in NYC