Executive Assistant
Experience out of Financial Services is required
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We are seeking an Executive Assistant to provide high-level administrative and operational support in a renown Investment Management Firm. This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm.
Key Responsibilit ies:
- Deliver proactive and comprehensive administrative support, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting
- Assist with internal and external communications
- Help coordinate events
- Maintain internal systems, files, and reports with accuracy and discretion
- Proactively identify opportunities to improve processes and support team effectiveness
Requirements Include:
- Experience working in a financial services firm is required
- Bachelor's degree required
- 8+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm
- Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment
- Ability to create PowerPoint presentations
- Strong working knowledge of Microsoft Excel
- Excellent verbal and written communication skills
- Exceptional discretion, judgment, and emotional intelligence
- A strong team player with a proactive, “roll-up-your-sleeves” mindset
- Ability to work independently and take initiative on new projects
- High level of attention to detail, follow-through, and organizational skill.
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