People & Culture Assistant

The People amp Culture Assistant will provide day-to-day administrative and operational support across the employee lifecycle.

Key responsibilities

• Supporting recruitment activities including posting of job vacancies
• Assisting in screening applications
• Scheduling interviews and preparing offer onboarding documentation
• Coordinating onboarding and induction for new faculty and staff including preparing contracts and orientation materials
• Maintaining accurate employee records in the HRIS and personnel files in line with data confidentiality requirements
• Assisting with visa residence permit QID medical fitness and other government-related processes for expatriate employees in coordination with PRO
• Tracking leave attendance and employee benefits and responding to staff enquiries on HR policies and procedures
• Supporting performance management probation reviews training and professional development initiatives
• Support in organizing staff engagement events recognition programmes and culture initiatives
• Preparing HR reports letters certificates and other documentation
• Supporting offboarding including exit procedures and end-of-service processing
• Carrying out other duties as assigned by the Head of the Department

Essential

• Bacheloru2019s degree in Human Resources, Business Administration or a related field
• 1-3 years of experience in an HR or administrative role (university or education sector experience is an advantage)
• Excellent written and spoken English
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems
• Discretion and professionalism when handling confidential information
• Strong interpersonal / communication skills and a service-oriented attitude

Desirable

• Working knowledge of Qatar Labour Law and local government procedures (Ministry of Labour, Metrash, immigration processes)
• Proficiency in Arabic
• Professional HR certification
• Experience with HRIS platforms
• Experience working in a multicultural environment

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